Document Controller Administrative Assistant CV Example
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DOCUMENT CONTROLLER ADMINISTRATIVE ASSISTANT
Summary
I am an English and Creative Writing graduate with a 1:1 honours degree from Coventry University, now looking for a challenging and proactive role as a Document Controller. My previous work experience has allowed me to specialise in developing organisational systems specifically for the construction industry, building on my work in administrative roles. I pride myself on communicating in a professional and credible manner, throughout all my written work and when interacting with colleagues. I consider myself very capable, with a high level of accuracy and consistency in all areas of my work. In addition to my written communication skills, my degree has prepared me with high-quality verbal ability. In the 'Effective Communication Techniques' and 'Language in Context' modules, I developed a more nuanced understanding of the effects body language, tone and language choice have on the ability to communicate my intentions clearly. I credit this part of my degree in particular with my capability to adapt my communication to meet the needs of others. I feel that my previous qualifications prove that I am also proficient in basic numeracy skills, as I have pursued mathematics qualifications to A Level.
Experience
09/2013 to 05/2016Coventry University
- My degree has equipped me with excellent planning and organizational skills.
- Over the previous year, I have taken my largest specialized project to date- my highly regarded dissertation- from concept to completion.
- I utilized multiple project planners and coordinated task lists to complete my work on time.
- This included ensuring I had enough time to gather difficult to obtain secondary sources, organize, and evaluate the significance of multiple types of media, including electronic texts.
- Despite the creative nature of my degree, I am also proficient with creating formal documents including standard letters and order forms, on both electronic and paper systems.
Document Controller Administrative Assistant
- Sir Robert McAlpine | www.sir-robert-mcalpine.com Coventry | 27th March 2017-15th July 2017 As a construction , my role saw me take on specialist clerical tasks, managing various aspects of document control.
- This included document archiving, carrying out Data Quality Checks, as well as creating and issuing Work Package transmittals.
- I was quickly able to adapt to previously unseen construction software, namely Four Projects and Datascope.
- I consider myself to have been proactive in my role as Document Controller; pushing myself to learn more about the construction industry and take on more responsibilities in this position were my main priorities.
- Alongside my day-to-day clerical and administrative duties (such as scheduling meetings, managing the site reception, greeting operatives and site guests), I routinely asked if I could assist on projects where I knew I could best utilize my writing skills.
- This included regularly taking notes in meetings, closely working with managers to write executive reports, and formatting and copy editing Operation & Maintenance manuals.
- Similarly, as I frequently asked for projects to gain further knowledge of the company, I was asked to organize multiple trackers.
- I managed the transferal and archiving of Handover documents, and O&M information.
- An enjoyable part of my role was organizing the Workforce Engagement Workshop; I sent out invites, liaised with supervisors, and delivered refreshments to the seminar.
- I saw this an as an extension of my exceptional organizational and communication skills, being able to interact with co-workers of differing backgrounds, and deliver a superior project.
- Document Controlling Duties;.
- carrying out Data Quality Checks on architectural documents.
- Promoting documents through correct workflows.
- Linking drawings to Work Packages.
- Creating and Issuing Work Package Transmittals.
- Administrative duties;.
- processing incoming mail and email;.
- managing Site Calendar and scheduling meetings.
- Managing Site Office Reception and greeting Operatives and Site Guests.
- Key Projects.
- Organizing Weekly Workforce Engagement Workshop.
- Executive report writing.
- In charge of Handover document tracker.
- In charge of editing the O&M Manuals, setting up O&M tracker.
- Writing and Transmitting Meeting Minutes | GRS Roadstone | www.grsroadstone.co.uk Nuneaton | 23rd November 2016- 17th March 2017 This role required me to join the Head Office's scanning team, scanning on average 350 invoices a day onto an electronic archive.
- I quickly adapted to the retrieval system's software, and as such I was frequently given the responsibility to scan on my own or lead the team.
- This role saw me handling confidential financial information with appropriate discretion, making sure duplicate invoice tickets were disposed of.
- Job Competencies.
- Searching for invoice Proof of Delivery's; going into data base and cross matching ticket/invoice numbers.
- Scanning invoices, credit and debit notes, and UHC's onto retrieval system.
- Filing and Retrieving Invoices Post and Phone Duties.
- Computer and scanner maintenance.
- Responsible for recording Time and Motion studies in order to evidence meeting personal and business KPIs.
- Training replacement.
Administrative AssistantGenesis Employment Service | genesis-employment.co.uk
- Coventry | 14th June 2016- 14th July 2016 As a customer facing position, this role made me the employment service's first point of interaction with those seeking employment.
- I primarily met new candidates, assessed the validity of their legal documentation and language skills, showed them how to fill out new agency contracts, and then processed their data to add it to a database.
- Whether answering the phone or greeting those seeking employment face to face, I made sure I did so in a friendly manner, and aimed to answer their questions efficiently.
- Often I would have to deal with members of the public who were disrespectful of or frustrated with the service's signing up process.
- I dealt with difficult customers by remaining respectful and repeating the company's sign up procedure to resolve the situation.
- Job Competencies.
- Greeting new starters: checking the validity of their sign-up documents; creating new starter contracts; assisting with filling out contracts.
- Office Duties: photocopying and scanning of documents, accessing, updating and maintaining service's client database.
- Operating and maintaining equipment such as fax machines, scanners, photocopiers, and printers.
- Answering standard enquiries.
- Correspondence: answering and transferring calls; email drafting and letter opening.
Education and Training
English Literature | A - Fine Art | C - Mathematics | C
Bishop Ullathorne Catholic School, Coventry
11 GCSEs | A*-BBishop Ullathorne Humanities College
Skills
Administrative duties, agency, C, clerical, com, communication skills, concept, contracts, Controller, copy editing, credit, client, data base, database, debit, Delivery, documentation, drafting, editing, email, English, fax machines, filling, Filing, financial, Fine Art, forms, legal, letters, notes, Managing, Mathematics, meetings, mail, Office, taking notes, organizational skills, Organizing, organizational, photocopiers, printers, Quality, Reception, recording, report writing, scanner, scanners, Scanning, scheduling, Phone, writing skills
CV Overview
Companies Worked For:
- Coventry University
- Genesis Employment Service | genesis-employment.co.uk
School Attended
- Bishop Ullathorne Humanities College
Job Titles Held:
- Document Controller Administrative Assistant
Administrative Assistant
Degrees
- English Literature | A - Fine Art | C - Mathematics | C
Bishop Ullathorne Catholic School, Coventry
11 GCSEs | A*-B
Where can I find a Coventry University CV example in Earlsdon, Coventry?
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