Executive Assistant CV: Sample & How to Write (+Templates)

The fact that you’re looking for an executive assistant job already says a lot about you. You’re tireless (at least as far as anyone knows), quick on your feet, very good at multitasking and switching gears, constantly in a cat-like state of awareness, and definitely not thin-skinned or easily discouraged.

 

I’m sure you’ve already noticed, though, that ‘EA’ means something different to, it seems, every company out there. Some are quick to conflate what an EA does with that of a PA. Others, judging by the pay ranges they provide, are under the impression that an EA is basically a secretary or even an intern.

 

To attract the kind of company you’ll want to work for, you’ll have to demonstrate your value. This article is here to show you how you can use your executive assistant CV to do just that. With plenty of UK executive assistant examples and templates, you need only follow along and you’ll have a new CV in no time.

 

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Executive personal assistant CV sample 

 

Daisy Mistry

070 1111 1111

daisy.mistry@lcmail.co.uk

linkedin.com/in/daisymistry

 

Personal Statement

 

Quick-thinking and thorough EA with 5+ years’ experience comprehensively supporting c-level executives and c-1 senior managers. Reduced 3 directors’ time abroad by 23%, saving £168,000 over 12 months, reduced other costs by £27,000+ p.a. while seeing to a 10% increase in executive KPIs. Looking for opportunity to save Bindi Barefoot Group’s directors at least 6 hours a week each while boosting efficiency and productivity.

 

Work Experience

 

Executive Assistant

Burnett & Sullivan, York

February 2018–present

  • Tracked and drove completion of key deliverables and followed up on outstanding executive action items resulting in a 10% improvement across all KPIs (averaged).
  • Provided assistance with offshore Production Planning, arranging and managing monthly shipments to standard operating procedures (SOP), saving £27,000+ p.a. on shipping. 
  • Arranged worldwide travel, producing complex itineraries that reduced time abroad by an average of 23%, saving £168,000 in 2019 alone.
  • Took control of and managed ad hoc projects such as a new product photo shoot with a £140,000 budget.

 

Executive Assistant

The EntreManeurs’ Club, York

October 2015–January 2018

  • Proactively supported the Managing Director with a wide range of business deliverables, saving him 10 hours per week on average.
  • Managed the diaries and schedules of senior management, reducing the time it took to schedule meetings by over 60%.
  • Prepared over 1,000 memos, letters, invoices, statements and other documents to a high standard in a timely manner.

 

Education

 

BA (Hons) Business & Management (2:1), 2012–2015

University of York, York

 

Skills

 

  • Prioritisation: routinely worked accurately to time-scales when under pressure.
  • Multi-tasking: supported up to 4 executives while attending to office management.
  • General computer literacy: familiar with a wide range or open source and propriety workflows, typing speed consistently over 100 WPM with 98% accuracy.
  • Written communication: prepared monthly reports, memos, letters, invoices, statements and other documents. 
  • Organisation: maintained an electronic filing system, ensuring processes and software were up to date and in efficient working order.
  • Recruitment: involved with interviewing, hiring and training staff.

 

Software

 

  • Office: LibreOffice, Microsoft Office
  • Accounting: Intuit QuickBooks
  • Database: FileMaker Pro, RefWorks
  • ERP: SAP, Oracle PeopleSoft
  • PM: Oracle Primavera Enterprise Project Portfolio Management

 

Languages

 

English – native

Mandarin – native

 

Now that’s a great CV model! Let’s use it to write your own CV.

 

1. Start your executive assistant CV off with a personal statement

 

You know better than most people the importance of introducing yourself properly. As the cliché goes, you only get one chance. The CV personal statement is where you get that one chance. You have 3–4 sentences, 50–150 words—here’s how to make the most of them.

 

Take a sentence to introduce yourself as an EA, how many years’ experience you have and in what contexts. Take another sentence or two to either describe one of your more impressive on-the-job achievements or selectively summarise those from your CV job descriptions. More on this in the next section.

 

Use your final sentence to show that your goals just happen to line up perfectly with the company’s goals. This sounds difficult, but really isn’t if you know this simple trick: just answer the question of what is it that you hope to achieve for your new employer in this new role. Viola, your goals now match theirs.

 

An increasing number of companies are resorting to the use of Applicant Tracking Systems (ATSs) in the recruitment process. These algorithmically based organisms are generally not your friend, but they can be tamed, somewhat. Be sure to mention the name of the company and the job title, as advertised.

 

It’s going to be far easier for you and you’ll do a much better job of writing your personal statement if you leave it until after you’ve finish the rest of your CV. At the very least wait until you’ve prepared your job descriptions and skills section. Keep this section in the back of your mind till then.

 

Executive assistant CV personal statement

 

Quick-thinking and thorough EA with 5+ years’ experience comprehensively supporting c-level executives and c-1 senior managers. Reduced 3 directors’ time abroad by 23%, saving £168,000 over 12 months, reduced other costs by £27,000+ p.a. while seeing to a 10% increase in executive KPIs. Looking for opportunity to save Bindi Barefoot Group’s directors at least 6 hours a week each while boosting efficiency and productivity.

 

A strong CV summary will convince the recruiter you’re the perfect candidate. Save time and choose a ready-made personal statement written by career experts and adjust it to your needs in the LiveCareer CV builder.

 

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2. Frame your executive assistant CV job descriptions the right way

 

It’s not like your duties as an executive assistant aren’t interesting: there’s enough variance between employers of EAs to limit the assumptions that can safely be made about your day-to-day responsibilities. It’s just that each duty you add to your CV is a nail in the coffin of your chances at an interview.

 

A much, much more effective approach is to list concrete, quantified achievements to make up each job description. They still speak to your responsibilities while providing an answer to the question ‘what can this candidate do for me?’ by describing what you were able to do for your previous employers. 

 

First, we need an overarching structure for all this. The chronological format is by far the most appropriate CV format for an executive assistant CV. Contrary to its name, this format will have you listing things in reverse-chronological order. It’s what employers and ATSs expect to see and prefer.

 

You can use the following executive assistant CV template to create a subheading for each of your CV job descriptions (start from the most recent):

 

[Job Title]

[Company Name, Location]

[Dates of Employment]

 

Then all that’s left to do is to populate each subheading thus created with up to six achievements. Achievements are at the crux of writing an effective executive assistant CV. They’re the quantified descriptions of actions you took at work and the benefits that your employer got as a result.

 

Build each achievement around a strong verb, like ‘organised’, ‘managed’, or ‘increased’. Put numbers to whatever you can, but focus on the benefits your employer scooped up first and foremost. You can use something like the CAR (Challenge Action Result) formula to help structure your thoughts.

 

If you have limited experience as an EA, then focus on any other administrative support, project management, and secretarial work you’ve done. If you have no experience at all, then you’re very unlikely to be hired at this level. Consider writing a student CV, graduate CV, or receptionist CV instead.

 

Executive assistant CV job description

 

Executive Assistant

Burnett & Sullivan, York

February 2018–present

  • Tracked and drove completion of key deliverables and followed up on outstanding executive action items resulting in a 10% improvement across all KPIs (averaged).
  • Provided assistance with offshore Production Planning, arranging and managing monthly shipments to standard operating procedures (SOP), saving £27,000+ p.a. on shipping. 
  • Arranged worldwide travel, producing complex itineraries that reduced time abroad by an average of 23%, saving £168,000 in 2019 alone.
  • Took control of and managed ad hoc projects such as a new product photo shoot with a £140,000 budget.

 

Executive Assistant

The EntreManeurs’ Club, York

October 2015–January 2018

  • Proactively supported the Managing Director with a wide range of business deliverables, saving him 10 hours per week on average.
  • Managed the diaries and schedules of senior management, reducing the time it took to schedule meetings by over 60%.
  • Prepared over 1,000 memos, letters, invoices, statements and other documents to a high standard in a timely manner.

 

3. Make sure the education section of your CV isn’t underperforming

 

Just as there are many de facto kinds of EA, there are many paths to becoming one, and not all of them require any particular level of education beyond GCSEs in Mathematics and English. Most, though, will require a Bachelor’s in a related field. In any case, your education section has to be up to the task.

 

Stick to a reverse-chronological order here, starting from your highest level of education and working your way back from there. There’s no need to mention high school once you have a degree and a years’ worth of experience. Provide your expected graduation date if you’re still studying at a given level.

 

Here’s how to write university degrees and other tertiary qualifications, like NVQs:

 

[Degree Type] [Degree Name](Degree Class), [Years Attended]

[Institution Name], [Institution Location]

 

Use the following executive assistant CV templates to detail your high school education:

 

A-levels: [Subject Name 1], [Subject Name 2], [Subject Name 3]

[School Name], [School Location], [Years Attended]

 

[number of GCSEs] GCSEs (including Mathematics and English)

[School Name], [School Location], [Years Attended]

 

Executive personal assistant CV sample: education

 

BA (Hons) Business & Management (2:1), 2012–2015

University of York, York

 

You don’t have to be a CV writing expert. In the LiveCareer CV builder you’ll find ready-made content for every industry and position, which you can then add with a single click.

 

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4. Showcase your skills

 

There’s an unusually wide range of skills involved in being an EA, and it can be difficult to capture that variety in an executive assistant CV. An EA often does the work of a secretary, project manager, HR specialist, personal assistant, and more. Here’s a way to get a good cross-section. 

 

First of all, know that you’ll need to prepare a new skills section for every new job application. A generic approach to writing your CV would suggest a generic approach to dealing with the executives you support, and that’s no way to get hired by people who expect highly personalised service.

 

You can save a lot of time and effort down the line by investing very little of both into the creation of an EA skills master list. Brainstorm as many of your skills as you can. Aim for a mix of soft skills, hard skills, and technical skills. Now comes the crucial step that will take your skills section to the next level.

 

Go back through your master list and add a sentence onto each skill in which you describe how you’ve demonstrated that skills on the job. Be as specific and concrete as you can and quantify everything you can (don’t worry if you can’t, though, the bar is lower here than with your achievements).

 

Check the job advert to which you’re responding and take note of any skills explicitly and implicitly required there. Now simply copy 5–10 skills (with supporting sentences) from your master list into your executive assistant CV. Substitute synonyms to match the keywords from the advert and you’re done. Remember to include communication and IT skills.

 

Executive assistant CV skills

 

  • Prioritisation: routinely worked accurately to time-scales when under pressure.
  • Multi-tasking: supported up to 4 executives while attending to office management.
  • General computer literacy: familiar with a wide range or open source and propriety workflows, typing speed consistently over 100 WPM with 98% accuracy.
  • Written communication: prepared monthly reports, memos, letters, invoices, statements and other documents. 
  • Organisation: maintained an electronic filing system, ensuring processes and software were up to date and in efficient working order.
  • Recruitment: involved with interviewing, hiring and training staff.

 

5. Consider adding extra sections

 

You’ve seen how to squeeze as much as possible out of your work experience, skills, and education sections, but there’s still so much that goes into being a good EA that falls outside of those categories. So take the initiative and add your own categories to the mix through the use of extra CV sections.

 

You could add a section that details any non-academic courses you’ve completed, certifications you’ve earned, awards you’ve won, even your personal interests and hobbies are fair game if they’re relevant to the job. That’s the one and only rule: anything you add has to be relevant to the job application at hand.

 

One thing that’s virtually always relevant, and very much so in the CV of an executive assistant, is the ability to speak languages other than English. Studies have shown numerous benefits to language learning, many of which extend to the employer. So include your languages whether you think you’ll use them or not. 

 

Executive administrative assistant CV: additional sections

 

Software

 

  • Office: LibreOffice, Microsoft Office
  • Accounting: Intuit QuickBooks
  • Database: FileMaker Pro, RefWorks
  • ERP: SAP, Oracle PeopleSoft
  • PM: Oracle Primavera Enterprise Project Portfolio Management

 

Languages

 

English – native

Mandarin – native

 

6. Always pair your executive assistant CV with a cover letter

 

You’ve attended c-level and maybe even board meetings, you’ve probably taken minutes in more than one formal meeting. You know that there are often protocols for things like attendance and the keeping of official records that are not open to negotiation. It’s the same with your job application.

 

Your job application is made up of two main parts: your executive assistant CV and a cover letter. Unless an employer explicitly asks you not to include a cover letter, you always have to assume that one is required. And most often that’s true: most employers require one even if they don’t read it.

 

Follow a good guide to writing your cover letter. Know to whom you to address your cover letter. Learn how to effectively start your cover letter. Use it to showcase your achievements, keeping the length of your cover letter down. End your cover letter with a confident call to action that shows you’re ready for the next step.

 

7. Keep these things in mind before marking your executive assistant CV as done

 

In the rarefied (in corporate terms) world of executives and senior management, attention to detail and even general appearance take on a new and even greater importance. Put your attention to detail and professional, aesthetic judgement on display in your executive assistant CV.

 

Proofread both your executive assistant CV and cover letter. Once you’re satisfied that it’s free from spelling and grammatical errors, give it to someone you trust to look over with a fresh pair of eyes. Then proofread it again. Communication skills are vital to your job, as is the ability to catch mistakes.

 

The length of your CV shouldn’t exceed a single A4 page for every decade of experience you have. Cap this at two A4 pages even if you have over 20 years’ experience. Use subheadings and plenty of white space to clearly demarcate different sections. Leave your contact details near the top.

 

Choose an understated, professional-looking CV font like Noto, Garamond, Liberation, Arial, or even Calibri. Leave the font size at a readable 11–12 points. Use a modern CV template. If you are familiar with the tool, you might want to try Canva CV templates. Make sure, though, they are ATS-compliant. Save your work in PDF to protect its formatting. 

 

Your date of birth and full address don’t belong on a CV. Add your name and surname, telephone number and email address only (LinkedIn URL is optional).

 

And, finally, follow up if you haven’t heard back after a week. A quick email or phone call is all it takes.

 

Good luck! Now you know what a good CV looks like.

 

A cover letter alone simply won’t be enough—you need an impactful CV, too. Create your CV in minutes. Just follow our wizard and fill in every CV section with ready-made content. Get started by choosing a professional CV template.

 

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The LiveCareer online CV maker lets you build a professional CV fast and download it as a PDF or DOC.

 

Create your CV now

 

I hope this article was half as helpful to you as you are to your company’s senior management. Is there anything I’ve mentioned that you’d like more information on? Drop any questions, comments, experiences or feedback down below, we’ll be sure to get back to you.

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LiveCareer Editorial Team
LiveCareer Editorial Team

About the author

Since 2005, the LiveCareer Team has been helping job seekers advance their careers. In our in-depth guides, we share insider tips and the most effective CV and cover letter writing techniques so that you can beat recruiters in the hiring game and land your next job fast. Also, make sure to check out our state-of-the-art CV and cover letter builder—professional, intuitive, and fully in line with modern HR standards. Trusted by 10 million users worldwide.

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