Administrator CV: Example & How to Write [Expert Tips]

Without the employees, no projects or work would be completed. Without the executives and directors, no deals would be signed. Without a good office administrator, the director won’t even have a pen to sign a deal with.

 

Administrators have to harness the back-stage chaos of missed invoices, payroll errors, double bookings, and the printer running out of ink—so that everyone else can look good doing whatever it is they do. 

 

To make sure you are getting the more interesting jobs in your desired industry, your administrator CV needs to be as meticulous and well-organized as your daily routine. This article will walk you through building one better than most, starting with this administrator CV example. 

 

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administrator cv

 

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Administrator CV example

 

Louis Alexander

85 St Denys Road

Skegness

KA26 5LB

077 0953 6007

louisalexander@armyspy.com

 

Personal Statement

 

Efficient administrator with 4+ years of experience and a track record in improving employee productivity by up to 7.5% with effective management and incentive systems. Experienced in negotiating favourable supply contracts and managing travel budgets for executive operations of 75+ staff. Seeking to translate the cost-saving and optimising experience to increase profits for MegaCorp.

 

Work Experience

 

Administrator

DEF Holdings, Portland

February 2018—Present

  • Increased employee productivity by 7.5% by introducing an incentive system.
  • Negotiated beneficial contract of office supplies, which saves up to £4,000 a year.
  • Managed appointments, supplies, and admin support of 75+ staff.
  • Managed a budget of £ 225,000 a year to coordinate travel and accommodation arrangements for executives going to corporate events.
  • Trained and oversaw 12 office assistants to increase organizational efficiency.
  • Arranging and effectively supervising the work schedule, which reduced 18% of personnel costs.
  • Provided administrative support to corporate management.

 

Administration Assistant

X-trend Nail Art, Portland

June 2016—February 2018

  • Responded to telephone and email enquiries of 200+ customers daily.
  • Scheduled and confirmed 50+ customer visits a day.
  • Supervised and ordered supplies of office and work materials twice a month.

 

Education

 

2.1 BBA Business Administration, June 2016

University of Strathclyde, Glasgow, UK

 

Skills

 

  • Working under pressure
  • Time management
  • Negotiation
  • Self-reliance
  • Scheduling
  • Business operations

 

Languages

 

  • German (fluent)
  • Russian (intermediate)
  • Polish (basic)

 

That’s an administrator CV ready for filing. Here’s how to put together your own paperwork. 

 

1. Craft a personal statement for your admin CV

 

Every administrator CV should be adorned with a personal statement at the top. The CV personal statement is about as much information as you could give during an elevator ride. You probably won’t get hired just for the 15-second pitch. But they may want to keep talking outside the lift.

 

That’s the objective—to keep them reading. List your years of experience and the most unique achievement you hold claim to. Something that not a lot of people can say for themselves. Acquaint yourself with the job posting and make sure that the achievements you list are relevant.

 

The personal statement will be easiest to compose at the end, once you have listed all your experience and skills.

 

Admin personal statement example

 

Efficient Administrator with 4+ years of experience and a track record in improving employee productivity by up to 7.5% with effective management and incentive systems. Experienced in negotiating favourable supply contracts and managing travel budgets for executive operations of 75+ staff. Seeking to translate the cost-saving and optimising experience to increase profits for MegaCorp.

 

A strong CV summary will convince the recruiter you’re the perfect candidate. Save time and choose a ready-made personal statement written by career experts and adjust it to your needs in the LiveCareer CV builder.

 

Create your CV nowcv builder

 

2. Write your administrator CV job description

 

The CV work experience section is the place where the majority will stop reading. Once you start listing a laundry list of boring responsibilities like booking appointments and managing supplies, recruiting managers stop reading. Instead, quantify the scale and impact of your work.

 

Mention the size of budgets you managed, how many staff diaries you booked, the percentage improvements you made in anything. More than anything, they show your attention to performance, and that is a desired trait in any employee.

 

Record your positions like this:

 

[Job Title]

[Employer Name, Location]

[Dates of Employment]

 

List 5 to 7 bullet points for your most recent position, and 3 for the older ones. A good rule is for 75% of your bullet points to have numbers to back you up, and so that the employer can imagine how you will perform with your new responsibilities. 

 

Administrator job description sample

 

Work Experience

 

Administrator

DEF Holdings, Portland

February 2018—Present

  • Increased employee productivity by 7.5% by introducing an incentive system.
  • Negotiated beneficial contract of office supplies, which saves up to £4,000 a year.
  • Managed a budget of £ 225,000 a year to coordinate travel and accommodation arrangements for executives going to corporate events.
  • Trained and oversaw 12 office assistants to increase organizational efficiency.
  • Arranging and effectively supervising the work schedule, which reduced 18% of personnel costs.
  • Provided administrative support to corporate management.

 

3. Add an education section to your administrator CV

 

The education section is a must on any CV, but many candidates will waste space and the recruiter’s attention with needless details, or going too far back. Only list your most recent qualification level on your administrator CV.

 

For degrees, list the classification, title, graduation date and on the second line—the university and location. For secondary qualifications, you can sum up your grades as “5 A*-C grades” for example. Single out only the ones relevant to the position or with especially high grades.

 

Administrator CV example—education section

 

Education

 

2.1 BBA Business Administration, June 2016

University of Strathclyde, Glasgow, UK

 

You don’t have to be a CV writing expert. In the LiveCareer CV builder you’ll find ready-made content for every industry and position, which you can then add with a single click.

 

Create your CV nowcv builder

 

4. List your relevant administrator skills

 

Every administrator has many hats—the payroll hat, the invoicing hat, the scheduling hat. Most CVs now will contain a skills section where you can reiterate your strongest points, or make a shortlist of miscellaneous skills that didn’t warrant a deeper discussion.

 

If you are low on experience, you can add a sentence or two to each skill and explain how you acquired said skill and what you achieved with it. Doing so could make the hybrid CV format the right one for you.

 

“Microsoft Office” was an impressive addition to your CV in 1996. Think about what sets you apart from other candidates.

 

Administrative skills for an administrator CV

 

Skills

 

  • Working under pressure
  • Time management
  • Negotiation
  • Self-reliance
  • Scheduling

 

5. Add additional sections to your administrator CV

 

If many candidates all have similar experience, additional CV sections can make all the difference. List your awards, certifications, languages, or volunteering experience under appropriate headings, and order them descending in relevance.

 

The pay in this position can range from £15,000 to over £25,000—so almost double. Make sure you don’t leave off anything that’s relevant to get those top jobs. Do however, leave off what is not relevant to the position. 

 

The administrator CV should not be a complete picture of your life—only that of a perfect candidate for this position.

 

Administrator CV template—additional sections

 

Languages

 

  • German (fluent)
  • Russian (intermediate)
  • Polish (basic)

 

6. Attach an administrator cover letter

 

Your administrator CV needs a cover letter, they are two parts of the same document. The cover letter allows you space to put your experience in context, and to discuss some finer points. 

 

The first paragraph should be something akin to your personal statement, by introducing your experience and your one most unique achievement, as well as your motivation to work for the company.

 

The body of the cover letter should explain how good you perform in 2 or 3 main areas that the employer has specified are important to them in the job ad. The last paragraph of your office administrator cover letter should bring it all together and set out exactly what you’re hoping to do for them.

 

What else to remember about when writing an administrator CV?

 

There is no getting an administrator job if your CV is disorganised or riddled with mistakes. Use a consistent CV format:

  • Use the same style for the CV and cover letter.
  • Use a sensible CV font like Noto, Calibri or Didot in a 10-12 size. 
  • Use 1-inch margins on all sides.
  • Use clear headings for each section, and leave space between them.
  • Save your administrator CV as PDF unless asked otherwise.

 

Track all your applications in an Excel file and give the company a call if you don’t hear within a couple of weeks.

 

You don’t have to be a CV writing expert. In the LiveCareer CV builder you’ll find ready-made content for every industry and position, which you can then add with a single click.

 

Create your CV nowcv builder

 

Do you have a question on how to write an administrator CV? Did you find our office administrator CV examples useful? Any suggestions to make our article better? Use the comments section below to let us know.

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LiveCareer Editorial Team

LiveCareer Editorial Team

About the author

Since 2005, the LiveCareer Team has been helping job seekers advance their careers. In our in-depth guides, we share insider tips and the most effective CV and cover letter writing techniques so that you can beat recruiters in the hiring game and land your next job fast. Also, make sure to check out our state-of-the-art CV and cover letter builder—professional, intuitive, and fully in line with modern HR standards. Trusted by 10 million users worldwide.

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