Administrative Assistant Cover Letter: Example & How to Write

Handling diaries, appointments, orders and invoices may be easy for you, but employers are not just about to hand out chances for you to prove yourself. You have to demonstrate that you have the correct administrative skills from the get-go. Starting with your cover letter.

 

Your administrative assistant cover letter must show how organised, meticulous, and devoted you are to your work. Our admin assistant cover letter example will get you interviews once you modify it with your information, and our expert tips will help you sail right through. 

 

Use the LiveCareer cover letter builder and your cover letter will write itself. Choose a professional template, answer a few easy questions and the creator will generate a professional cover letter for you with just one click.

 

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Administrative assistant cover letter example

 

Ben Pike

12 Ormond Street

Mousehole

TR19 0HS

07490829321

ben@pike.com

 

John Smith

HR Manager

Harris Ltd

1 Office Road

London

SW9 4UA

 

June 15, 2021



Dear John,

 

As an administrative assistant with 7+ years of experience and a proven track record in saving executives an average of 3 hours a week, I was excited to see a new challenge at Harris Ltd open up. You described the need for someone experienced in assisting purchasing teams, and my experience of assisting two purchasing teams in the housing development industry at Balfour Development makes me feel ready to step up to the challenge.

 

While assisting the purchasing and subcontracting teams, we collaborated on 17 housing projects in London & South East England, with a total market value of £45 million. Concentrating on these regions, we dealt with a stable pool of contractors. I implemented a strict appointment order system, cutting down the unnecessary meetings with less competitive or reliable contractors. This saved a team of 24 executives an average of 3 hours a week (many would be stuck in the same meetings), or over 3600 hours a year. We also implemented Uppler for our purchasing processes, which saved approx. £150,000 a year. My role was following up with suppliers to upload their catalogues to the system, and keeping them up to date. In the process, we built a database that could easily compare local suppliers, and I proposed licensing it to other minor development companies, which we have now implemented for 3 companies at a rate of £30,000 a year each. 

 

I am confident that my approach focusing on details and optimisation exceeds the expectation for someone in the admin assistant role, which is why I am sure you will be satisfied with the savings and improvements I can help you make at Harris Ltd.

 

When would be a good time for us to discuss the procurement tools you use in your industry? I am very interested to quickly grasp how it differs from the building industry.

 

Best regards,

Ben Pike

 

Now you know what to include in a cover letter. Let’s see how to write your own administrative assistant cover letter that will have your calendar filled up with interviews.

 

1. Use a professional header and a proper salutation

 

List your contact info (including email and phone) aligned to the right. Below, list the details of the hiring manager on the left, the date, and subject of the cover letter. Space all these sections out with empty lines.

 

How to address a cover letter? Avoid general salutations such as ‘Dear Sir/Madam’ unless they are unavoidable. Usually, somewhere in the job ad, the company website or LinkedIn you will find the person that will be dealing with your application.

 

Administrative assistant cover letter—header

 

Ben Pike

12 Ormond Street

Mousehole

TR19 0HS

07490829321

ben@pike.com

 

John Smith

HR Manager

Harris Ltd

1 Office Road

London

SW9 4UA

 

June 15, 2021

 

RE: Admin Assistant Position

 

Dear John,

 

You can adjust every cover letter created in the builder to meet the job requirements. Choose the name of your profession and the company to which you’re applying, and the builder will automatically adapt the content for you. Create a cover letter faster than you ever thought possible and apply for the job in record time.

 

Create your cover letter nowcover letter builder

 

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2. Open your administrative assistant cover letter convincingly

 

Have you ever seen newspapers get delivered to a shop in the morning? Heavy, thick bundles of papers. For the most competitive positions, admin assistant cover letters come like that. Hundreds. So, how do you grab attention? The same way as a paper—with a headline. 

 

Open your cover letter with 40-80 words explaining your most unique achievement and how you align with the company’s specific needs. Start off by listing your years of experience, and round off by relating to what you can do for them.

 

Administrative assistant cover letter—opening example

 

As an administrative assistant with 7+ years of experience and a proven track record in saving executives an average of 3 hours a week, I was excited to see a new challenge at Harris Ltd open up. You described the need for someone experienced in assisting purchasing teams, and my experience of assisting two purchasing teams in the housing development industry at Balfour Development makes me feel ready to step up to the challenge.

 

3. Discuss your achievements in the second paragraph

 

The main paragraph of your administrative assistant cover letter should explain your 2 or 3 most key achievements in a bit more depth. These should not be your biggest achievements, but ones that align with the goals of the employer the most.

 

When writing a cover letter, do not make a boring laundry list of responsibilities. Focus on how you are unique in your approach and the results you get.

 

Do your best to put your impact into numbers, focusing on every saving and improvement you have made that would be relevant to your new position. This should end up between 120 and 200 words (and no more as hiring managers prefer short cover letters).

 

If you are committed to developing your career, consider joining a professional body such as the Institute of of Administrative Management to gain access to invaluable resources and training. That will quickly bolster your CV and cover letter if they’re looking barren.

 

Administrative assistant cover letter—main paragraph example

 

While assisting the purchasing and subcontracting teams, we collaborated on 17 housing projects in London & South East England, with a total market value of £45 million. Concentrating on these regions, we dealt with a stable pool of contractors. I implemented a strict appointment order system, cutting down the unnecessary meetings with less competitive or reliable contractors. This saved a team of 24 executives an average of 3 hours a week (many would be stuck in the same meetings), or over 3600 hours a year. We also implemented Uppler for our purchasing processes, which saved approx. £150,000 a year. My role was following up with suppliers to upload their catalogues to the system, and keeping them up to date. In the process, we built a database that could easily compare local suppliers, and I proposed licensing it to other minor development companies, which we have now implemented for 3 companies at a rate of £30,000 a year each.

 

You don’t have to create any content yourself. The LiveCareer cover letter maker will automatically suggest the best content for your cover letter with ready-made examples and expert tips.

 

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4. Finish your administrative assistant cover letter with a call to action

 

The final paragraph of 60-80 words should draw everything together and once again reiterate exactly what impact you can have on your new employer’s business. Be confident but not ridiculous in stating your ambition.

 

Be outgoing and below, in a single sentence, ask for an interview or call to discuss some detail about the job or your results. End your cover letter with a proper closing, such as ‘Best Regards’.

 

Administrative assistant cover letter—closing example

 

I am confident that my approach focusing on details and optimisation exceeds the expectation for someone in the admin assistant role, which is why I am sure you will be satisfied with the savings and improvements I can help you make at Harris Ltd.

 

When would be a good time for us to discuss the procurement tools you use in your industry? I am very interested to quickly grasp how it differs from the building industry.

 

Best regards,

Ben Pike

 

5. Use a business cover letter format

 

You will not get hired for admin tasks if you cannot get the format and layout of your cover letter right. The job is way harder than that. Show that you understand business communications and standard conventions by following these cover letter tips:

 

Administrative assistant cover letter length rules

 

How long should a cover letter be?

  • Minimum half a page of A4, up to 1 page of A4.
  • Opening paragraph—between 60 and 80 words
  • Main body—between 120 and 200 words
  • Closing paragraph—between 40 and 60 words
  • Call to Action—2 lines max
  • Best regards or other professional salutation
  • 200-350 words total

 

Match the CV

 

Your administrative assistant cover letter and CV should match—they are two parts of the same document, not separate. If you use a simple cover letter template, then avoid fancy CV templates, and vice versa.

 

Choose an easy-to-read font

 

Don’t risk the annoyance of a hiring manager by using a font that’s too small or too fancy. Find a good look with a font between sizes 10 and 12, and classic fonts such as Arial, Calibri or Noto.

 

Use white space

 

Use lines of space to separate sections and paragraphs. If you have ended with a very blocky middle paragraph, you could pull three bullet points out for better cover letter structure.

 

Set even margins

 

Centre your administrative assistant cover letter by using even 1-inch margins on all sides. If your cover letter is shorter than most, you can extend this to 1.5-inch to improve the presentation. That looks better than going to a ridiculous font size.

 

One cover letter for one job

 

The position of an admin assistant is an incredibly broad one. You will share a lot of common responsibilities across industries, but there will be details, nuances, and specialist themes in each one. 

 

Thoroughly research every company you apply for to find the best fit. Once you find a company you want to work for, tailoring your admin cover letter and CV is easy. Once you’ve done that, and showed genuine interest, you can’t not get an interview.

 

Displaying a ‘culture fit’ is very important to most companies, so look up their values and way of working.

 

Save as PDF

 

What's the best format for a covering letter? Unless asked for your CV in a *.doc, save in the PDF format to protect your formatting. 

  

A cover letter alone simply won’t be enough—you need an impactful CV, too. Create your CV in minutes. Choose a professional CV template and quickly fill in every CV section using ready-made content and expert advice.

 

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Does this answer how to write an administrative assistant cover letter? Got any more questions on what to include? Did you find the administrative assistant cover letter example helpful? Let us know in a comment!

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LiveCareer Editorial Team

LiveCareer Editorial Team

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Since 2005, the LiveCareer Team has been helping job seekers advance their careers. In our in-depth guides, we share insider tips and the most effective CV and cover letter writing techniques so that you can beat recruiters in the hiring game and land your next job fast. Also, make sure to check out our state-of-the-art CV and cover letter builder—professional, intuitive, and fully in line with modern HR standards. Trusted by 10 million users worldwide.

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