How to Write a Job Application Letter (with Examples)

A letter of application is the same as a cover letter. It’s a document sent with your CV to provide more detailed information about your professional experience, skills and achievements. The purpose of your application letter is to paint a more detailed picture of why you’re the best candidate for the job.

 

Mastering the art of writing a job application letter is one of the easiest ways you can improve your chances of success in your job search. So we’re going to make sure you learn all there is to know about how to write a letter of application. 

 

In this guide you will see a sample letter of application. You will also see expert tips and advice that will make your work easier. Now let’s apply ourselves and get writing.

 

Use the LiveCareer cover letter builder and your application letter will write itself. Choose a professional template, answer a few easy questions and the creator will generate a professional cover letter for you with just one click.

 

cover letter builder

 

Create your cover letter now

 

Letter of application example

 

Lucy Hunter

101 Deerforth Road

London

SW12 3FG

Ph: 0777 777 7777

Email: lhunter_lcuk@gmail.com

 

10th September 2021

 

Joan Hampshire

Customer Service Manager

Omicron Power

93-95 New Park Road

London

SW11 7PT

 

Dear Joan,

 

As a customer service professional with over five years of experience in resolving customer complaints I was delighted to see the vacancy for a customer support specialist at Omicron. I’d love to be able to use the skills that gave me a 99% positive customer outcome rating to help cement Omicron’s reputation for excellence.

 

Working as a customer service representative for Delta Systems I have acted as the first line of escalation for complaints and emergency response calls. By leveraging a combination of active listening skills and building close relationships with contractors I was able to achieve mutually beneficial outcomes. This included achieving a 95% success rate first stage complaint resolution compared to a target of 90%. And in the case of emergency call outs, I was able to achieve completion with service level agreements in 99% of cases compared to the target of 95%. 

 

I can see that Omicron has plans to expand its area of coverage and will therefore need to train and onboard new team members. With my prior experience in mentoring new starters and contributing to the creation of onboarding training materials, I am confident I can make a positive contribution in this exciting time for the company. Helping to further cement customer confidence in your services would be truly satisfying.

 

Thank you kindly for taking the time to review my application. Please feel free to contact me at your convenience so we can discuss how my passion for partnership working with contractors can help add even more value to the role.

 

Yours sincerely,

 

Joan Hampshire

 

Now here’s how to write a letter of application:

 

1. Get started with a job application letter header

 

Your letter of application should follow the same rules as any formal business letter. The standard UK format is as follows:

 

Using right-alignment write:

  • Your full name
  • Postal address
  • Email address
  • Phone number

 

Then leave a line and enter the date using the correct format as shown in the example below.

 

And then switch to left-alignment and write:

  • The full name of the hiring manager
  • Their job title
  • The company’s name
  • The company’s address

 

Lucy Hunter

101 Deerforth Road

London

SW12 3FG

Ph: 0777 777 7777

Email: lhunter_lcuk@gmail.com

 

10th September 2021

 

Joan Hampshire

Customer Service Manager

Omicron Power

93-95 New Park Road

London

SW11 7PT

 

You can adjust every application letter created in the builder to meet the job requirements. Choose the name of your profession and the company to which you’re applying, and the builder will automatically adapt the content for you. Create a cover letter faster than you ever thought possible and apply for the job in record time.

 

Create your cover letter nowcover letter builder

 

Create your cover letter now

 

2. Use the right letter of application salutation

 

A salutation is simply the greeting that’s used to start off the body of your letter. It’s always best to stick to the standard ‘Dear + first name’. 

 

In situations where you’re unsure of the hiring manager’s gender, and you’re not confident with using just their first name, then you can use ‘Dear + first name and surname’. That way you can avoid causing offence by using an incorrectly gendered title.

 

And speaking of names, always make the effort to address your application letter to the hiring manager by name. Seeing your own name is proven to activate the brain, so it’s an easy way to make sure they’re paying attention. 

 

As for finding their name, it’s easy. Check to see if it’s mentioned on the job advert, and if that fails do some research on LinkedIn or simply phone the company and ask. Whatever you do, avoid the tired old clichés of yesteryear, ‘Dear Sir/Madam’ and ‘To Whom it May Concern’. If you absolutely must use an anonymous greeting then ‘Dear Hiring Manager’ is best.

 

Job application letter example salutation

 

Dear Joan,

 

3. Write a strong opening paragraph 

 

Why do you need a strong opening paragraph? Here are a few reasons:

  • It lets you show your enthusiasm for the job right from the start.
  • You can include the job title and the name of the company to make your intentions clear.
  • It gives you the opportunity to mention names if you were referred to the position.
  • You can start building a case for why you’re the best candidate from the outset.

 

Nail that strong start by including an impressive achievement and explain how you can use your skills and experience to make a positive contribution. Use the PAR (problem-action-result) formula and accomplishment statements to give your accomplishment maximum impact. 

 

How to start a letter of application

 

As a customer service professional with over five years of experience in resolving customer complaints I was delighted to see the vacancy for a customer support specialist at Omicron. I would love to be able to use the skills that gave me a 99% positive customer outcome rating to help cement Omicron’s reputation for excellence.

 

You don’t have to create any content yourself. The LiveCareer cover letter maker will automatically suggest the best content for your application letter with ready-made examples and expert tips.

 

Create your cover lettercover letter builder

 

Create your cover letter

 

4. Cement a good impression in the main body paragraphs

 

After a strong start to your letter of application you need to keep up the momentum. Your opening is your set up for the main event, your body paragraphs. And it’s surprisingly easy to do. Essentially, you just need to add more professional achievements. Use the same accomplishment statement structure as you did in the opening paragraph and try to add numbers to quantify. That way the benefit you can bring to the employer is crystal clear.

 

It also helps if you can demonstrate some knowledge about challenges and changes affecting the company and how your experience can help. And make sure you remain energetic and enthusiastic about the company and the role. 

 

Job application letter example: main body paragraphs 

 

Working as a customer service representative for Delta Systems I have acted as the first line of escalation for complaints and emergency response calls. By leveraging a combination of active listening skills and building close relationships with contractors I was able to achieve mutually beneficial outcomes. This included achieving a 95% success rate first stage complaint resolution compared to a target of 90%. And in the case of emergency call outs, I was able to achieve completion with service level agreements in 99% of cases compared to the target of 95%. 

 

I can see that Omicron has plans to expand its area of coverage and will therefore need to train and onboard new team members. With my prior experience in mentoring new starters and contributing to the creation of onboarding training materials, I am confident I can make a positive contribution in this exciting time for the company. Helping to cement customer confidence in your services would be truly satisfying.

 

5. Use a CTA

 

A good job application cover letter ending should underline the abilities and accomplishments that you mentioned in the previous paragraphs. Use it to seal the deal and really drive home your value as a potential employee. 

 

Then include a CTA (call to action) and always say thank you to the hiring manager for taking the time to review your application. Finally, sign off according to the established rules of UK letter writing. 

  • Use ‘Yours sincerely’ if you used the hiring manager’s name
  • Use ‘Yours faithfully’ if you addressed your application letter anonymously

 

How to end a letter of application

 

Thank you kindly for taking the time to review my application. Please feel free to contact me at your convenience so we can discuss how my passion for partnership working with contractors can help add even more value to the role.

 

Yours sincerely,

 

Joan Hampshire

 

6. What a good letter of application shouldn’t include

 

Some things should remain conspicuously absent from your application letter. Here is a checklist of things to avoid:

  • Criticism of your previous employer. It’s incredibly unprofessional. If in doubt, keep it neutral.
  • Focussing on gaps in employment or short periods of employment at a particular company. Over-explaining them draws attention to them and won’t work in your favour. In this case, silence is golden.
  • Excessive information and unfocussed narrative are application letter killers, be brief and clear.
  • Exaggerations and dishonesty. Employers do carry out background checks and lying on a job application is never acceptable.
  • Contractions, slang and spelling and grammatical errors. Keep your language accurate and formal.
  • But don’t go too far in the other direction. Old-fashioned and pompous language will do you no favours. Be simple and clear. Why be a gastronomical hygiene technician when you can be a dishwasher?

 

7. How to set out a letter of application

 

Here are some letter of application format guidelines to keep in mind.

 

Length

 

Half an A4 page to one page maximum, 250–400 words in total, including around:

  • 60–80 words for the opening paragraph
  • 120–200 words for the main body
  • 40–60 words for the closing paragraph

 

Overall layout

 

  • Choose a matching CV cover letter template
  • Use lots of white space to make your application letter easy to read. Set your spacing to 1.15 and have a one-inch margin on all sides of the page.

 

Font

 

  • Use an easily readable, professional-looking font. The traditional standards like Times New Roman, Arial and Garamond are enduring favourites.
  • And set your font size to 11–12 points in size.

 

File type

 

  • Submit your application letter and CV in PDF format unless specified otherwise. It keeps your layout razor sharp.

 

An application letter alone simply won’t be enough—you need an impactful CV, too. Create your CV in minutes. Choose a professional CV template and quickly fill in every CV section using ready-made content and expert advice.

 

cv builder

 

Create your CV now

 

Thanks for reading and I trust you now have a better understanding of what is a letter of application and how to write one. If you’d like to know more about writing a letter of application then please don’t hesitate to ask in the comments section. We’ll be happy to help.

Rate this article: letter of application
Average: 5 (1 rating)
Thanks for rating!
Jacques Buffett
Jacques Buffett

About the author

Jacques is a career expert committed to delivering top-notch job hunting advice. His guides will empower you to craft winning resumes and cover letters.

Want to create a professional CV?

Try our CV builder for free