Retirement Letter: How to Write, Template & UK Sample

After decades of hard work, the time has finally come to step out into retirement. Excited, apprehensive, or both at the same time, you need to handle all the formalities associated with your resignation. Only then can you really focus all your energy on making plans for your work-free future.

 

In this article, you’ll find a retirement letter sample that makes for a graceful exit from the full-time workforce. With plenty of UK-specific advice, a detailed guide, and plenty of examples, your retirement letter will be at least as impressive. Writing a retirement letter need not be an ordeal.

 

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Retirement letter template

 

Carl Williams

89 Sloe Lane

East Sussex

BN1 1BE

079 7184 6245

carl.williams@lcmail.co.uk

 

4h March 2021

 

Keira White

Deputy Principal

Coronado College

85 St Maurices Road

East Sussex

BN1 1NR

 

Dear Keira,

 

Please accept this letter as my formal resignation from my position as Teacher at Coronado College. Taking into account my four weeks’ notice, my last day will be 1st April 2022. I am retiring after a long and rewarding career in teaching. I will do all I can to make this process as smooth as possible.

 

During my notice period, I intend to complete all my marking for the semester and participate in all my parent-teacher interviews. Andrew Greer has agreed to step into my coaching role for the 1st XI cricket team for as long as needed. I am happy to assist with the hiring of my replacement as well as any handover during this time. Please do not hesitate to contact me via phone or email should you have any questions or require any additional assistance.

 

Teaching at Coronado College has been an absolute pleasure and something that I am sure I will greatly miss. Thank you and the entire admin team for all your support over the years. I wish everyone at Coronado College all the very best for the future.

 

Yours Sincerely,



Carl Williams

 

Using this sample letter as something of a retirement letter template, it’s time to work through making your retirement letter at least as good:

 

1. Start your retirement letter with a proper header and salutation

 

There’s no doubt that retirement takes some planning and forethought. While you’re at it, double check that you know who to address your retirement letter to. In most cases, you’ll be able to submit it to your immediate superior or HR department and they’ll get it to where it needs to go. 

 

Make sure your retirement letter complies with the standard business letter format. Start with the header: align to the right your name, postal address, email, and phone number. Leave a line and add the date of writing, then leave another line.

 

Now align to the left your reader’s name, their job title, the company name, and the company’s postal address. Type out both your and your superior’s postal addresses just as though you were addressing an envelope. 

 

On a first-name basis with your reader? Is everyone in your organisation on a first-name basis by default? Use ‘Dear’ plus your reader’s first name in either of these cases. Otherwise, keep it more formal and use ‘Dear’ plus your reader’s surname. Follow this by a comma and leave a line.

 

Retirement letter UK header sample

 

Carl Williams

89 Sloe Lane

East Sussex

BN1 1BE

079 7184 6245

carl.williams@lcmail.co.uk

 

4h March 2021

 

Keira White

Deputy Principal

Coronado College

85 St Maurices Road

East Sussex

BN1 1NR

 

Dear Keira,

 

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2. Get the basic facts out of the way at the very beginning of your retirement letter

 

If your retirement letter has one purpose, it’s to clearly state that you’re retiring from your job, complete with information on when you intend to stop acting in your current role. Do this first of all. Everything else is a courtesy: important but not critical.

 

Then, in a single sentence, put your reader’s mind ease regarding your intention to make your leaving of the organisation as smooth as possible. Add a reason for your retirement if it’s an early one and if you feel the need. This should bring your retirement letter opening paragraph up to 3–5 short sentences.

 

Retirement letter sample opening paragraph

 

Please accept this letter as my formal resignation from my position as Teacher at Coronado College. Taking into account my four weeks’ notice, my last day will be 1st April 2022. I am retiring after a long and rewarding career in teaching. I will do all I can to make this process as smooth as possible.

 

3. State what you’ll do during your notice period in your retirement resignation letter

 

Employers often worry about the disruption that might come with having someone retire. Put your employer’s mind at ease. Let them know what you plan to get done before you retire. Offer to help with any hiring, training, and handover processes, if appropriate. Set boundaries as to what you can reasonably do.

 

Be specific in listing larger projects and more complex or critical duties that you intend to wrap up during your notice period. Summarise and group together clusters of smaller duties. Keep all this to a maximum of two projects or responsibilities—it’s assumed that much of your work will be left undone.

 

Less is more for another reason: you don’t want to over-commit to an unreasonable amount of work during your notice period. This is more about making a good gesture and inspiring confidence. There’ll be more appropriate opportunities for you to agree on the details with your employer.

 

Make yourself available to answer any questions your reader might have. Leave your personal email and phone number if you’re retiring with little or no notice and feel comfortable doing so. Keep in mind that your work email probably won’t work once you’ve left, and that you’ll be leaving your work phone behind.

 

Retirement letter example main body paragraph

 

During my notice period, I intend to complete all my marking for the semester and participate in all my parent-teacher interviews. Andrew Greer has agreed to step into my coaching role for the 1st XI cricket team for as long as needed. I am happy to assist with the hiring of my replacement as well as any handover during this time. Please do not hesitate to contact me via phone or email should you have any questions or require any additional assistance.

 

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4. End your resignation letter with an expression of gratitude and appropriate sign-off

 

A big part of writing a resignation letter for retirement is knowing how to end it. It’s tempting to take this opportunity to reminisce, to try to summarise your time with the organisation, or even your whole career. But this isn’t the time or the place. Your closing can be warm, but it has to be brief.

 

Find something positive to say about your time with the company you’re leaving. This can be difficult at first if you’re leaving under less than ideal circumstances, but there’s always something. Focus on the work itself if you had problems with your colleagues, or vice versa if the work wasn’t great.

 

Your sign-off is the full stop at the end of this momentous letter. Use ‘Yours Sincerely’. This is not the time for the usual ‘Cheers’ or ‘Best Regards’. Leave a few lines blank for your handwritten signature (or a digital image of the same, if you like) and type out your full name. You’re done!

 

Retirement letter template closing paragraph

 

Teaching at Coronado College has been an absolute pleasure and something that I am sure I will greatly miss. Thank you and the entire admin team for all your support over the years. I wish everyone at Coronado College all the very best for the future.

 

Yours Sincerely,



Carl Williams

 

5. Remember that retirement letter formatting matters

 

Your retirement letter is a formal document. The header, salutation, and sign-off you’ve written are all elements of the standard business letter format. So be sure to follow our advice and setting out to the letter. It’s not just about being professional to the end, it’s the fact that this is a formal document.

 

Use appropriate margins and leave plenty of white space

 

Set all four margins to one inch. Increase the line spacing to 1.15, dropping it to 1.00 if you can’t fit your retirement letter on a single A4 page at 1.15 spacing. Double space between paragraphs in either case. You’ll need to shorten your letter if it doesn’t fit. Resist the urge to bunch up your text.

 

Choose a clear, legible font

 

Choose an understated, easy-to-read CV font for your job retirement letter. Consider choosing one of the classics: Calibri, Arial, Helvetica, or Book Antiqua will do just fine. Leave the font size at 11–12 points. Your retirement letter doesn’t fit on the page at this font size? Once again, you’ll need to cut back on the word count.

 

Save the finished retirement letter in PDF

 

PDF is generally better than something like a *.docx file when it comes to saving your retirement letter. It’ll help preserve your formatting and layout and will look the same on most devices. It also prints more predictably than other formats, just in case your letter is printed out and archived.

 

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Has this article helped you get the simple, short retirement letter you were hoping for? Even though a letter of retirement is something most of us will only have to write once, it’s nice to go out strong with a nice one. Please leave any questions, comments, retirement stories, and advice down below.

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LiveCareer Editorial Team

LiveCareer Editorial Team

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