Acceptance Letter: How to Accept a Job Offer + UK Sample

You did it! You got through the process of writing both a CV and cover letter. You made it through at least one round of interviews. And now it’s all done: they’ve made you an offer. Your dream job is yours, you just have to accept the offer. If only you knew how to write a job acceptance letter.

 

In this article, you’ll see a job acceptance letter sample better than most. You’ll find expert, UK-specific advice, and plenty of examples. You’ll learn how to write an acceptance letter that builds on the good impression you’ve already made and cements the conditions you worked so hard to negotiate.

 

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Job acceptance letter sample 

 

Mason Bishop

77 Bouverie Road

Brighton

BN1 1AE

078 5350 0774

mason.bishop@lcmail.co.uk

 

2nd March 2022

 

Megan Harper

Headmistress

Brighton College

24 Crown Street

Brighton

BN1 1BG

 

Dear Megan,

 

I am delighted to accept your offer to join Brighton College as a Chemistry Teacher. I consider it a great privilege to join your staff.

 

As we discussed, my starting salary will be £29,450, increasing to £32,150 after the first year and subject to renegotiation at the end of each school year thereafter. We agreed on a total 65 days of annual leave with long-service leave accruing at five days per year, redeemable after a minimum of 10 years.

 

Thank you for your time and consideration during what was a truly enjoyable hiring process. I look forward to orientation on 7th March 2022 and will report to work on 14th March 2022. Please do not hesitate to contact me in the meantime if you need anything further from me.

 

Yours Sincerely,

 

Mason Bishop

 

Now that you know what a good letter of acceptance looks like, it’s time to get down to writing yours—here’s how: 

 

1. Start your job acceptance letter with a proper header and salutation

 

Your acceptance letter is a formal document and a business letter. Make sure it plays the part well. Start with the header: align to the right your name, postal address, email, and phone number. Leave a line and add the date of writing, keeping in mind that the full date format (e.g. ‘18th April 2022’) is usually the best option. Leave another line.

 

Align to the left your reader’s full name, job title, company name, and company address. Leave a line and type out the salutation. Are you on a first-name basis? Use ‘Dear + First Name’ Otherwise, stick with ‘Dear + Mr/Ms Surname’. You’re not colleagues quite yet. Follow this by a comma and leave a line.

 

Job acceptance letter sample: header and salutation

 

Mason Bishop

77 Bouverie Road

Brighton

BN1 1AE

078 5350 0774

mason.bishop@lcmail.co.uk

 

2nd March 2022

 

Megan Harper

Headmistress

Brighton College

24 Crown Street

Brighton

BN1 1BG

 

Dear Megan,

 

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2. Accept the job offer before doing anything else in your acceptance letter

 

Your job acceptance letter is there to, unsurprisingly, accept the job that’s been offered to you. Don’t leave your reader hanging, this isn’t the time for suspense. State clearly that you accept the job offer. Mention your new job title, the organisation by name, and your new direct superior (optional).

 

Letter of acceptance sample opening paragraph

 

I am delighted to accept your offer to join Brighton College as a Chemistry Teacher. I consider it a great privilege to join your staff.

 

3. Summarise the conditions you agreed on during the hiring process

 

This part of your acceptance letter is extremely important, as it re-states the details you agreed on during the hiring process. It’s not about assuming ill will on your new employer’s part—it’s just that misunderstandings happen. Hiring managers talk with many candidates before making a decision, and honest mistakes can be made.

 

It’s a very good idea, then, to summarise the conditions you agreed to during your last interaction with the employer. Things like pay, benefits, leave, and probation or trial periods. There’s no need to repeat these things if they’re already detailed in the offer letter, but do explicitly accept them.

 

Job offer acceptance letter sample: main body paragraph

 

As we discussed, my starting salary will be £29,450, increasing to £32,150 after the first year and subject to renegotiation at the end of each school year thereafter. We agreed on a total 65 days of annual leave with long-service leave accruing at five days per year, redeemable after a minimum of 10 years.

 

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4. End your acceptance letter with an expression of gratitude and sign off properly

 

Saying ‘thank you’ isn’t just good manners. Studies show that expressing gratitude builds good will. So, express gratitude. Thank your reader for their time and participation in the recruitment process. Thank them for any experiences or advice they shared during your interviews. They’ll appreciate it.

 

This is also the perfect opportunity to confirm any training, onboarding or orientation dates mentioned in the offer letter or elsewhere. The same goes for your all-important first day. If these dates haven’t been set yet, take the opportunity to gently remind them by writing that you await further details.

 

You’re so close to having accepted the job offer! The last thing you need to do is sign off. There’s a right way to do this and it couldn’t be simpler. Use ‘Yours Sincerely’, leave a few lines blank for your handwritten signature (or a digital image of the same), and type out your full name.

 

Closing paragraph and sign-off: job acceptance letter sample

 

Thank you for your time and consideration during what was a truly enjoyable hiring process. I look forward to orientation on 7th March 2022 and will report to work on 14th March 2022. Please do not hesitate to contact me in the meantime if you need anything further from me.

 

Yours Sincerely,

 

Mason Bishop

 

5. Pay particular attention to your job acceptance letter formatting

 

Your job acceptance letter is an example of a business document. That’s why it’s so important that you follow our advice and set out your header properly. In addition, keep these formatting tips in mind:

 

Leave the margins at the default and include plenty of white space

 

Leave all four margins at one inch. Increase the line spacing to 1.15 and double space between paragraphs. Acceptance letters are typically quite short, so you should have no trouble fitting it on one A4 page. Drop the line spacing to 1.00 if you have a laundry list of conditions to confirm.

 

It’s likely that your job acceptance letter will be even shorter than our sample letter. This is a perfect opportunity for you to make effective use of white space. Let your words breathe. Including lots of white space makes any document easier and more pleasant to read.

 

Use a professional-looking font

 

Choose an elegant, easy-to-read CV font for your job acceptance letter. Something like Garamond, Arial, or Calibri will be perfectly fine. Leave the font size at 11–12 points. You don’t want the font to draw any attention to itself. You also don’t want your reader squinting at their screen or a printout.

 

Save the finished acceptance letter in PDF

 

You’re probably emailing your job acceptance letter. Use PDF rather than something like a *.docx file when saving your letter. It’ll help preserve your formatting and layout and will look the same on most devices. It also prints more predictably than other formats, just in case your letter is archived in hardcopy.

 

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Are you confident that you now know how to write a job acceptance letter? Writing a letter of job acceptance is the simplest part of the recruitment process, but none of us is born knowing how to do it. Leave your questions, comments, and experiences down below. And congratulations on your new job!

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LiveCareer Editorial Team

LiveCareer Editorial Team

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Since 2005, the LiveCareer Team has been helping job seekers advance their careers. In our in-depth guides, we share insider tips and the most effective CV and cover letter writing techniques so that you can beat recruiters in the hiring game and land your next job fast. Also, make sure to check out our state-of-the-art CV and cover letter builder—professional, intuitive, and fully in line with modern HR standards. Trusted by 10 million users worldwide.

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