Resignation Notice Letter: Template & Samples

A resignation letter must clearly state you are leaving, provide your last day, and briefly thank your employer for the opportunity. It is also recommended to mention your willingness to assist with the handover. 

But saying goodbye can be tricky, even if you’re not sorry to leave! Resignation letter etiquette is challenging to figure out without help. With this guide, you’ll have your letter ready in minutes. 

This guide will give you a resignation letter template that you can fill in, along with examples to follow. It will also walk you through how to write a simple resignation letter and what the essential information you should include in a letter of resignation in the UK is.

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If it’s a different kind of letter you’re after, these guides will help you: 

• Retirement letter sample and writing guide
• Reference letter sample and writing guide
• Leave letter sample and writing guide
• Acceptance letter sample and writing guide
• Recommendation letter sample and writing guide
• Termination of employment letter sample and writing guide

Looking for cover letters instead? See our list of cover letter samples for every industry. 

Letter of resignation template (UK)—copy and fill in

Ok, now you know what a simple resignation letter looks like! If this works for you, copy it, paste it into a word processor, fill in your details, and get the job done (literally and figuratively). 

If you don’t yet have a new job lined up, check out our CV examples and CV writing guide; they’ll help you get hired more quickly. 

Or, read on for more information on how to write a letter of resignation, with more templates and samples.

How to write a resignation letter step by step

Resignation letters (or notice letters) document your decision to quit your job. While some variation is allowed, they generally have to follow a set of rules. Here’s how to make sure your resignation letter ticks all the right boxes: 

1. Gather and double-check your information

Here’s what you’ll need to include in your resignation letter: 

• Your name and contact information (at least an email address)
• The name of the recipient—typically your direct superior (consult HR if you’re not sure to whom you should address your letter)
• The position from which you’re resigning
• The date of your last day

To ensure you’re giving appropriate notice, consult your employment contract (or HR) to double-check the length of your notice period. Remember that it may be longer than the legally required minimum: if the legal minimum is two weeks, but you agreed to one month in your contract, you’ll need to give one month’s notice. 

Here’s the optional information you can include in your resignation letter: 

• Reason for leaving
• Handover details—how you plan on closing or handing over key projects or tasks (only required in senior roles with high levels of responsibility)
• A formal thank-you to the employer

Review each part of your resignation letter and see some sample paragraphs. 

2. Use a business-style heading

Your resignation letter is formal correspondence, and the company may place it in your employee file, so it needs to follow business letter-style formatting. So, it must include a formal heading, with your details on the right, followed by the date of writing, and then the recipient’s details on the left. 

When providing your details, use your phone number or email—not your work contact information. The employer may need to contact you after your notice ends, and your work email and phone will be inactive by then. 

Simple resignation letter sample

For the salutation (Dear…), you can use either the recipient’s first name or surname (in this case, that’d be Dear Ms Johnson). If you’re generally on a first-name basis with them, then the first option is acceptable—but if you don’t know them well or call them Mr / Ms, then go with their surname. 

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3. State that you’re resigning and specify when your last day will be

Make it clear that you’re resigning and specify when you will leave. There’s no need to get creative here: simple statements of fact will do just fine. 

Simple resignation letter sample

Or: 

If you’re not going to work through your notice period, having made arrangements with management, you should say so in your resignation letter. 

Simple resignation letter UK

Or: 

Remember that resigning immediately without approval puts you in breach of your contract, meaning the company could take you to court and likely win. Only cut your notice period short if the company agrees or if you accept the potential consequences and are willing to face them. 

4. (Optional) Mention your reason for leaving

You don’t have to tell your employer why you’re resigning, but you can do so in your rletter if you want to. Remember, however, that this is not a space to lodge complaints or make accusations—the reason you give should be neutral and polite. 

Resignation letter UK examples: the reason for leaving

Or: 

5. (Optional) Explain the handover process

To show there’s no ill will between you and the company, you can include a short paragraph that states your readiness to help the company handle the transition, which is optional.

Resignation letter example

If your role requires high-value project management or other critical tasks, it may be worth detailing how you’ll handle transferring your responsibilities. You’ll likely discuss this with your manager anyway, but they may ask you to put it in writing. 

Brief: There’s no need to provide detailed instructions in your letter of resignation.

Employment resignation letter sample: handover

6. (Optional) Thank the employer

Consider writing a short paragraph expressing your appreciation for your time at the company to make your resignation letter extra polite. It’s a good idea to leave on the best terms possible—you know what they say about burning bridges! 

Simple resignation letter sample: thanking the employer

7. Close the letter formally and sign with your full name

We’re back to the obligatory elements of a UK resignation letter. End your letter on a formal closing (Yours sincerely), followed by your handwritten signature and full name in print. 

Resignation letter UK examples

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Resignation letter format

In the first section of this guide, we saw how to format the heading of a resignation letter in the UK. Here’s the rest of the information you’ll need to get the formatting right throughout the document: 

• Use a basic font (Arial, Calibri, Times New Roman) set to 12 points in size. 
• Set one-inch margins and use 1 or 1.15 line spacing. 
• Leave a blank line after every paragraph of your resignation letter, and keep the paragraphs short. Big blocks of text are more challenging to read and confusing. 
• Align your text to the left—that’s the standard for official correspondence. Centred text will look unprofessional. 
• Keep it short: there’s no set word count for resignation letters, but you’ll likely need half a page. Be brief and concise: the letter is just formal proof of your resignation. You’ll discuss the details with your manager and/or HR. 

If you’re sending your letter as an email attachment, use the PDF format—it’s tamper-proof and compatible with every device. Here’s a guide on how to convert Word files to PDF. 

Final tips and advice on letters of resignation

Depending on your (real) reasons for leaving, handing in your resignation can be an uncomfortable, awkward, or otherwise difficult time. To make it easier, here are a few additional tips. 

Talk to your manager first

Ideally, you don’t want your manager or supervisor to discover you’re leaving from a letter. Speaking to them first is much more professional and polite—the letter is just a formal record of your resignation. 

In any case, unless you have no relationship with your superiors, your manager will likely come to speak to you after receiving your letter. A conversation is unavoidable—best get it out of the way early and on your terms. 

Keep the letter polite and neutral in tone

No matter how negative your experience of working for the company has been, resist the urge to vent in your resignation letter. What if you need to ask them for a reference letter to get your dream job, or you have to collaborate with them in your next role? 

You may always need your former employer’s help—even if you’re changing careers or moving abroad, you may have to ask your previous company for proof of your experience or of years working in the UK. 

Remember that you can raise your concerns about your negative experience of working for the company with HR and/or lodge formal complaints if needed. 

Decide what it would take for you to change your decision

Would you stay for an extra £3k/year? What about a more prestigious job title or work-from-home Fridays? The company may offer you a raise, a promotion, or other benefits to convince you to stay. It’s a good idea to think about it and decide whether you’re willing to stay—and what it would take. 

And if you’re dead-set on leaving, best of luck in your next job—remember, we’re here to help you perfect your application and get hired! 

A cover letter alone simply won’t be enough—you need an impactful CV, too. Create your CV in minutes. Just follow our wizard and fill in every CV section with ready-made content. Get started by choosing a professional CV template.

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Thanks for reading! Do you have any unanswered questions about how to write a letter of resignation in the UK? Perhaps you have some tips of your own? Start a discussion in the comments section below. I’ll be sure to join in. 

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